Recruitment and company services in our business centers in Romania

CIBR INTERNATIONAL’s company secretarial department provides clients with a full suite of cost-effective company secretarial services, ensuring our clients have peace of mind that they meet the legal and administrative requirements.

Every organization has unique needs. Our team has proven technical knowledge and practical experience, providing comprehensive high-quality advice and delivering services designed to give you peace of mind. We develop specific services tailored to meet clients’ needs, often in conjunction with other professionals, so that our clients enjoy the benefits of the breadth of commercial experience and expertise available in our company.

More info: mail frjacobs@telenet.be 

We can assist you by:

General attributions

1. Providing advice on different company types and the incorporation process
2. Having a streamlined, efficient incorporation service
3. Providing assistance with post-incorporation matters
4. Receiving and sending correspondence
5. Obtaining the necessary licenses for the client's activity

Recruitment/New Hire Process

1. Participating in recruitment efforts
2. Posting job ads and organizing resumes and job applications
3. Scheduling job interviews and assisting in the interview process
4. Collecting employment and tax information
5. Ensuring background and reference checks are completed
6. Preparing new employee files
7. Overseeing the completion of compensation and benefit documentation
8. Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
9. Conducting the benefit enrollment process
10. Administering new employment assessments
11. Serving as a point person for all new employee questions

Payroll and Benefits Administration

1. Processing payroll, which includes ensuring vacation and sick time are tracked in the system
2. Answering payroll questions
3. Facilitating resolutions to any payroll errors
4. Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Record Maintenance

1. Maintaining current HR files and databases
2. Updating and maintaining employee benefits, employment status, and similar records
3. Maintaining records related to grievances, performance reviews, and disciplinary actions
4. Performing file audits to ensure that all required employee documentation is collected and maintained
5. Performing payroll/benefit-related reconciliations
6. Performing payroll and benefits audits and recommending any correction action
7. Completing termination paperwork and assisting with exit interviews

Whatever sector your business operates in, our dedicated company team has the experience and expertise to provide tailored legal and regulatory advice to ensure your corporate affairs are in order. We work for your peace of mind!

More info: mail frjacobs@telenet.be 

Read more: http://www.pbsworldwide.com/

Facilitate or create an IT company in Romania

If you have an IT company in Romania, you can benefit from some general tax facilities, but you also have a special facility, specific to this area. Let's see what these facilities are and how we can benefit from them. For more info mail frjacobs@telenet.be

General facilities

Employers can benefit from budget subsidies, based on Emergency Ordinance no. 60/2018 for the modification and completion of some normative acts in the field of labor force.

1. If you recruit graduates / unemployed you can receive monthly, for a period of 12 months, for each graduate / unemployed unemployed.

2. If you are unemployed who within 5 years from the date of employment meet the conditions for applying for a partial early retirement or for granting the old-age pension, if you do not meet the conditions for applying for a partial early retirement, you will benefit monthly. the period of employment, until the date of the fulfillment of the respective conditions,

3. There are also facilities if you place young people at risk of social marginalization of apprentices (2,250 lei / month for the entire duration of the apprenticeship contract).

4. The employer who concludes a traineeship contract benefits, upon request, during the duration of the traineeship contract, of an amount in amount of 2,250 lei / month, granted from the unemployment insurance budget, within the limits of the funds allocated with this destination.

Conditions to be met:

• To be eligible for a grant, graduates must be indefinitely employed.

• If employers employ unemployed persons over 45 years of age, unemployed who are sole supporters of single-parent families, long-term unemployed or young NEETs, they must terminate their contract for an indefinite period and have the obligation to maintain employment or employment relationships. service for at least 18 months.

The tax exemption of the reinvested profit

Profit invested in technological equipment, electronic computers and peripheral equipment, machines and home appliances, control and billing, in computer programs, as well as for the right to use computer programs, products and / or purchased, including on the basis of leasing contracts. financially and put into operation, used for the purpose of carrying out the economic activity, it is tax exempt. The income tax exemption related to the investments made is granted within the limit of the profit tax due for the respective period.

More info mail frjacobs@telenet.be

Special facilities

Tax exemption for programmers' salaries, under certain conditions.

In order to apply the exemption, companies from Romania can be registered whose object of activity includes the creation of computer programs, having the CAEN codes:

• 5821 Computer game editing activities

• 5829 Editing of other software products

• 6201 Custom software activities (customer-oriented software)

• 6202 Information technology consultancy activities

• 6209 Other service activities regarding information technology

The conditions that must be cumulatively fulfilled are the following:

• The positions on which they are employed correspond to the list of occupations mentioned below.

• The position is part of a specialized department of computer science, highlighted in the organization chart of the employer, such as: department, department, office, service, office, compartment or the like.

• I hold a diploma awarded after completing a long-term or short-term form of higher education or I hold a diploma awarded after the completion of the first cycle of undergraduate studies, issued by an accredited higher education institution or hold a baccalaureate diploma and follow the courses of an accredited higher education institution and effectively provide one of the activities provided below.

• The employer made in the previous fiscal year and recorded separately in the analytical balances incomes from the activity of creating computer programs for marketing.

• The respective annual incomes have a value of at least the equivalent in lei of 10,000 euros (calculated at the monthly average exchange rate communicated by the National Bank of Romania, for each month in which the income was recorded) for each employee who benefits from the tax exemption on income.

More info mail frjacobs@telenet.be

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Guide for setting up a company in Romania - romanian company inregistration

More info mail frjacobs@telenet.be

The persons who want to set up companies in Romania can choose one of the types of companies provided in the Companies Law, which defines both the documents that must be taken into account when registering the company, as well as the social capital required for registration at the Trade Register.

From all the types of companies that can be established in Romania, the limited liability company, or the SRL, is the most common.

I. The Necessary Documents for setting up the company

The first and foremost thing you need to do is to know which documents are required for the company file. The list with the necessary documents is disposed of by the Trade Register and contains declarations, constitutive documents, signature samples, etc.

II. Checking the Availability of the Name

Once you have found out what the documents are, follow the first step, to reserve the name of your future company.

Together with a Request to verify the availability of the company name and its reservation, complete with several name variants (from experience I tell you that you must prepare at least 3 name variants) the company name is obtained. (The fee for checking the availability of the name no longer has to be paid).

The duration of the Evidence to verify the availability and reservation of the company is around 2-3 days.

The evidence of the availability and reservation of the company must be attached to the original company file.

III. Establishment of the registered office

A process that you can do in parallel with all the steps to make the company file.

First of all, you need to look for a registered office. This can be a house or an apartment, personal or rented.

The next phase is the transfer of the registered office to the company name. This can be done with the help of a rental agreement or a convenience agreement. This contract must be concluded between the owner of the building and the company being set up (Name chosen in Step no. II).

Careful! If the registered office is an apartment, you also have to fill in an application approved by the neighbors and the block administrator. You must receive signatures from all the neighbors around your apartment (top, bottom, left and right of the building) and the administrator.

All these Applications and Declarations regarding the registered office must be attached to the company file in the original form.

IV. Drafting of the Constitution

The next step is the drafting of the Constitutive Act of the company.

The Articles of Incorporation must contain the following information: the identification data of the associate (s), the form of organization, the name of the company received in step no. I, the specification of the registered office, the secondary office (if there are several working points), the object main activity and secondary activities, the share capital and the share of participation of the associates in profit and loss, the designation of the administrator who has a mandate for a period established by associates that can be unlimited or limited.

Careful! Pay close attention to the NACE because only based on these NACE you will be able to earn income. It is preferable to add more NACEs for a possible extension of the activity object.

The social capital of an SRL must be of at least 200 lei, divided into social parts with a nominal value of at least 10 lei each, and each associate can hold a whole number of social parts.

The Articles of Incorporation must be attached to the file of the establishment of the company in the original form.

V. Realization of the Social Capital

Is the time as the associate (s) must deposit the share capital. It must be at least 200 lei, divided into social parts with a nominal value of at least 10 lei each.

This process can be done at any bank. At the bank must go with a variant of the constitutive act to make according to it the payments for the share capital.

After the money is deposited for the share capital, you will receive a receipt that represents the proof of the payment of the payments under the conditions of the constitutive act.

This proof must be submitted in the original to the company file.

VI. Completion of Statements on your own responsibility

The next step is the completion of the statements given on their own responsibility by the associates and administrators from which it can be seen that they fulfill all the legal conditions for holding these titles.

VII. Other documents

1. The sample of signatures is obtained in the first step and is completed only by the Administrator / Administrators. The signature must be placed in front of the notary (authentic notarial act).

2. Copies according to the Identity Cards of the Shareholder (s) and the Administrator / Administrators (if they are not Associates) and completed on them the First and Last Name, Signature and that they are by the originals.

3. Completing the Registration Application SRL.

VIII. The last step

After collecting all the statements completed from the previous steps and completing the file (track file) of setting up the company, it is submitted to the Trade Register Office. After checking it, you will have to go through the last action, to pay the company registration fee and the publication fee in the Official Gazette.

The deadline for issuing the file is 3-4 days.

IX. Other information

Once you have obtained all the documents regarding the company registration, you have to perform the following activities:

• Making a stamp;

• Registration at ANAF (National Agency for Fiscal Administration) of Declaration 010 regarding fiscal registration;

• Opening the current account of the company at a bank;

• Making a special invoice and receipt templates for your company.

X. Lots of SUCCESS

The hardest thing is to find customers and make a profit. Here it all depends on you and how good you are in the activity you do.

These are the steps you need to follow to set up a company (related to registration fees, these may vary, as the case may be):

- choosing and reserving the name of the company is the first step in establishing a limited liability company;

- the object of activity and its identification in the classification of CAEN codes must be defined;

- finding a registered office that will serve as the main address of the company must be considered;

- depositing the share capital after opening a bank account at an approved bank is the fourth step for registering an SRL;

- drafting and authentification of all the declarations of shareholders/administrators;

- the drafting and authentication of the constitutive documents of the company are necessary;

More info mail frjacobs@telenet.be

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How to pay 1% taxes for a micro-enterprise in Romania

The micro-enterprise tax is computed as follows:

• 1% for micro-enterprises with at least one employee*
• 3% for micro-enterprises with no employees

* A reduced rate of 1% is applicable for the newly set up Romanian companies having at least one employee and being incorporated for a minimum period of 48 months and whose shareholders/associates did not hold participation titles in other legal entities. This reduced tax rate is only applied to the first 24 months since the registration date of the legal entity.

Condition regarding of the company

The micro-enterprise is a Romanian legal entity that cumulatively fulfills the following conditions, as of December 31 of the previous fiscal year:

• it made revenues that did not exceed the equivalent in lei of 1,000,000 euros. The exchange rate for determining the equivalent in euros is the one valid at the end of the financial year in which the revenues were registered;
• its share capital is owned by persons other than the state and the administrative-territorial units;
• it is not in dissolution, followed by liquidation, registered in the trade register or in the courts.

Condition for new establish companies

A newly established company cannot opt for a different tax regime than the micro-enterprise if on the date of registration with the Trade Register the above condition regarding the share capital is met.

Condition regarding of employee

The condition regarding the employee is considered fulfilled if the employment is performed within 60 days including from the date of registration of the respective legal person.

Employee means the person employed with an individual full-time employment contract.

Equivalent situations:

a) the micro-enterprise may have persons employed with an individual part-time contract if the part-time fractions provided for in them, summed up, represent the equivalent of a whole norm;

b) have concluded administration or mandate contracts, according to the law, if their remuneration is at least at the level of the minimum gross basic salary in the country guaranteed in the payment.

Changing the number of employees during the year

If during the fiscal year, the number of employees changes, the tax rates are applied accordingly, starting with the quarter in which the change was made. For micro-enterprises that have an employee and apply the tax rate of 1%, whose employment relationship ceases, the condition regarding the number of employees is considered fulfilled if a new employee is hired during the same quarter.

Microenterprises that do not have any employees, in the situation in which they employ an employee, in order to change the tax rates, must do so with an individual employment contract for an indefinite period or for a fixed period for a period of at least 12 months.

When can you change your tax regime and what alternatives do you have?

If, during a fiscal year, the micro-enterprise makes revenues in excess of 1,000,000 euros, it owes income tax, starting with the quarter in which this limit was exceeded.

The principle works and vice versa: the tax payers who fulfill the condition of classification as a micro-enterprise must also change their tax regime.

Declaration and payment of tax

The calculation and payment of the tax on the income of micro-enterprises is carried out quarterly, until the 25th of the month following the quarter for which the tax is calculated.

The related statement 100 is filed quarterly until the same date.

CONCLUSION

In conclusion, a Romanian legal company that cumulatively fulfills the following conditions is subject to the 1% tax payment:

• it made revenues that did not exceed the equivalent in lei of 1,000,000 euros. The exchange rate for determining the euro equivalent is the one valid at the close of the financial year in which the income was recorded;
• its share capital is owned by persons other than the state and the administrative-territorial units;
• it is not in dissolution, followed by liquidation, registered in the trade register or in the courts, according to the law.
• has at least one employee with  full-time employement contract for an indefinite period.

 We can do the company creation for you just mail us frjacobs@telenet.be

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